JOB TITLE: Executive Liaison

REPORTS TO: CEO

STATUS: Full-time, permanent, 37.5 hours per week, out-of-scope, non-management

PAY BAND: $54,290 – $65,148

LOCATION: Creative Saskatchewan, #208 – 1831 College Avenue, Regina, SK S4P 4V5, Onsite role

Job Summary

Creative Saskatchewan is seeking an Executive Liaison to support the CEO and leadership team in driving the Agency’s mission forward. In this role, you’ll coordinate Board and committee meetings, record minutes, and provide administrative and project support across the organization. As a key connector within the Agency, you’ll help ensure smooth operations and contribute to initiatives that strengthen Creative Saskatchewan’s impact.

Who we're looking for

You understand the vital role Saskatchewan’s creative industries play in strengthening our economy, and you’re eager to contribute to the success of the entrepreneurs who power it. You’re organized, adaptable, and energized by bringing order to busy projects and fast-moving environments. You’re comfortable with Microsoft Office 365, confident with spreadsheets, and ready to dive into new systems and processes. Most importantly, you’re enthusiastic about supporting a small, dedicated team, lending your skills across a variety of administrative tasks and helping ensure the office runs smoothly.

Respoinsibilities

This position works within the policies established by the Creative Saskatchewan Board of Directors to ensure effective, accurate, and efficient administration of the numerous activities of the Agency. Duties will include, but not be limited to, the following:

a) Board Support

• Attend and coordinate all Board and Committee meetings (three meetings per quarter as needed);
• Set meeting dates;
• Process e-votes;
• Prepare meeting minutes within prescribed time-frames;
• Work with the Board Chair and CEO to prepare all materials for agenda packages and upload files to the board portal;
• Maintain board and committee annual work plans;
• Prepare meeting rooms, including technical set-up, catering needs and take-down;
• Prepare electronic meeting methods including sending Zoom invites and Microsoft Outlook Calendar invites and doodle polls; and
• Process Board Members expense claims.

b) Records Management

• Organize, maintain, and dispose of required electronic and paper records according to the Government of Saskatchewan Provincial Archives & Government Records Centre.

c) Administrative Support

• Manage the CEO’s calendar;
• Provide administrative support to the CEO including booking meetings; responding to emails, and writing correspondence;
• Provide administrative support to the Program Team, such as booking meetings;
• Order office supplies and oversee receipt of goods;
• Assist/support staff with their respective duties, such as providing event and program assistance, assisting with research and information gathering; and
• Book flights and hotels for staff, Board, and clients/stakeholders as required.

d) Reception & Front-Line Support

• Serve as the first point of contact at the front reception area, greeting visitors and providing a welcoming, professional presence;
• Monitor and respond to the Agency’s general phone line and email inbox, offering polite and helpful assistance;
• Assess incoming questions and connect callers, visitors, and email inquiries to the appropriate department or staff member;
• Manage the office lock box, sort and distribute incoming mail, and ensure outgoing mail is prepared appropriately; and
• Welcome guests arriving for meetings, notify the appropriate staff member, and ensure visitors are comfortably directed to the waiting area as needed.

How to Apply

For thefull job scriciption and to apply, visit the Creative Saskatchewan website.

ABOUT CREATIVE SASKATCHEWAN:

Creative Saskatchewan is the economic development agency for Saskatchewan’s creative industries. We are also the official film commission for the province. We unlock the potential of Saskatchewan’s creative industries and fuel the economic engine of homegrown talent, converting creativity into cashflow. The agency’s investments via programming and community sponsorship propel creative entrepreneurs as they create, perform, innovate, and export in their pursuit of commercial success.

Creative Saskatchewan is a government agency under the Ministry of Parks, Culture and Sport.